How To Create Public Dropbox Folder

Home
Software
Microsoft SharePoint

Hi All,

Is there a way to create a folder that employees can upload files to, but not see or access the contents of the folder?

What I'm trying to achieve: Department managers need to upload documents with sensitive information to SharePoint Online. They should not be able to see or read documents uploaded by other managers.

Thanks in advance.

davids@amvoc

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 21, 2020 at 14:18 UTC

I have some thing setup the same as you would like setting up

i use power Automated on office 365 to do this

i created a folder on the network what everyone can access and as soon as a file is uploaded to the folder it triggers and moves the file into a different location on my share point online where no else has access to it

Hope this helps

12 Replies

You can do this by setting up an SSH / SCP / SFTP Server, setting the umask for new files so that the files that are uploaded can't be read by the group of users logging in, but so that they do have write access to the directory.

IE rwxrwxrwx should be rwx-w—— admin:uploadergrp then when they can send the files without being able to look at them.

I don't think that necessarily answers your question; but it does give you some idea of how this might be handled in an ACL.

Brand Representative for Synametrics Technologies

Although what I am about to say is not an answer to your question, but a work-around. You can use a third-party tool such as SynaMan, which will allow something like this. SynaMan has a concept of Public links, which are URLs that can be password protected and have expiration dates. Employees can use these Public Links to upload files and that is all they will be able to do.

Da_Schmoo

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 20, 2020 at 18:34 UTC

I'm sure you can do this with permissions or you can use the built-in file request feature of OneDrive.

https://support.microsoft.com/en-us/office/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83a...

An AWS S3 bucket with write-only permissions will also do the trick. You can also write some software that will take a user upload a file and store it on a server, where the user(s) can't access it.

Good luck!

SBagley

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 21, 2020 at 13:38 UTC

sounds like a job for a worker service

davids@amvoc

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 21, 2020 at 14:18 UTC

I have some thing setup the same as you would like setting up

i use power Automated on office 365 to do this

Hope this helps

Yes, thank you! This is what I ended up doing this morning.

davids@amvoc wrote:

Hi

I have some thing setup the same as you would like setting up

i use power Automated on office 365 to do this

i created a folder on the network what everyone can access and as soon as a file is uploaded to the folder it triggers and moves the file into a different location on my share point online where no else has access to it

Hope this helps

LanceHarmstrong

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 21, 2020 at 14:31 UTC

Maybe set up an automated process to immediately move uploaded files to a different location? I don't sharepoint, just coming at this from a different angle

<edit> Beat me to it.

John5152

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 21, 2020 at 15:52 UTC

I think Davids@amvocahs come up with a really good solution!

A less elegant solution would be to go to Library Settings > Advanced Settings and change item-level permissions so that users can ONLY see what THEY created.

This doesn't stop them from seeing items they've uploaded but they wouldn't be able to see any others, only Users with Full Control would be able to see everything.

John5152 wrote:

I think Davids@amvocahs come up with a really good solution!

A less elegant solution would be to go to Library Settings > Advanced Settings and change item-level permissions so that users can ONLY see what THEY created.

This doesn't stop them from seeing items they've uploaded but they wouldn't be able to see any others, only Users with Full Control would be able to see everything.

I was looking at the permission levels, and didn't see one to fit the bill. I then looked at making a custom permission level, it seems like if I checked "Add Items" only, that might work? I'll test it and find out. Thank you for your response.

NetTechMike

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 21, 2020 at 21:49 UTC

I've set this up several times. Create a windows file share. Create a folder for each department manager inside that folder. Remove all NTFS permissions for those folders accept administrator/system permissions. Set the employee to be able to write to their folder, but only their folder. Person goes into folder, can only open the folder with their name, can only view what is in the folder with their name.

Alternatively you can set one folder, remove all but administrator/system NTFS permissions. Set "write" permission but remove all other permissions in the advanced settings on the security tab>Edit . Then create a permission for "Creator Owner " that allows for view and edit. This makes it so people can only see or edit files in the folder they have created.

Richard Verbrugge IT

This person is a verified professional.

Verify your account to enable IT peers to see that you are a professional.

Jul 23, 2020 at 15:45 UTC

You could also setup a shared mail-box that a user would send email to with attachment (internal only), use power automate to access that mailbox and extract the attachment(s) and upload it to a sharepoint location.

Here is the template: https://flow.microsoft.com/en-us/galleries/public/templates/f7a46809e53c42108034e56acf83bb79/save-my...

I've used it for collecting faxes. Faxes received get send to share mailbox, mailbox gets emails checked for attachments and all attachments get uploaded to sharepoint site > Folder.

This topic has been locked by an administrator and is no longer open for commenting.

To continue this discussion, please ask a new question.